Event Terms & Conditions

Use of the venue is subject to rules intended to maintain a secure, orderly, and considerate setting for approved gatherings. When an event agreement is accepted, the organizer receives temporary authorization to occupy and use the specified area only for the purpose described in the agreement. This permission does not create ownership or permanent occupancy rights and cannot be transferred to another party without prior approval. The organizer must follow all applicable laws, building requirements, capacity limits, safety procedures, and reasonable instructions provided by the venue management before or during the event.

The space is provided in its existing condition, and the organizer is expected to take reasonable care of it for the entire rental period. Once the event has ended, the area must be left in substantially the same condition in which it was received, apart from normal wear resulting from ordinary use. If the organizer, guests, contractors, vendors, or other participants cause damage, the organizer may be responsible for the costs necessary to repair, replace, or restore affected property. Additional expenses may also apply when unusual cleaning or restoration is required because of excessive waste, spills, improper disposal, or failure to follow venue procedures.

Venue personnel may be present during an event to oversee operations, answer questions, and respond to issues when necessary. Standard cleaning arrangements may be included depending on the booking, but additional charges can apply when the condition of the space requires services beyond normal cleanup. Organizers may not paint, remodel, install permanent fixtures, move structural elements, or otherwise change the physical appearance or function of the venue without receiving prior written authorization.

The organizer is responsible for maintaining appropriate conduct among attendees and ensuring that guests respect the venue, staff members, other visitors, and surrounding property. Conduct that creates an unreasonable safety risk, interferes with normal operations, damages property, or substantially disturbs other people is not permitted. Management may require a disruptive person to leave, stop an unsafe activity, impose additional restrictions, or terminate an event when continued operation presents a significant concern.

Any personal disagreements, conflicts, accidents, or other disputes involving guests remain primarily the responsibility of the organizer and the individuals involved. The venue does not assume responsibility for private disagreements between attendees. When audiovisual systems, furniture, technology, or other equipment are supplied for an event, the organizer must operate those items responsibly and return them in usable condition. Lost, improperly handled, or damaged equipment may result in charges for repair or replacement.

All financial commitments must be satisfied according to the payment conditions established in the event agreement. A deposit may be required when the reservation is made, while any outstanding balance must be paid by the specified deadline. Extra expenses connected with additional rental time, special arrangements, repairs, cleaning, equipment use, or property damage must also be settled when due. Cancellation rights and potential refunds depend on the applicable timing and requirements. If management needs to cancel an event, available solutions may include moving the booking to another date or returning eligible amounts already paid, without creating broader compensation obligations unless otherwise required.

For the protection of everyone using the property, certain activities are prohibited. These may include smoking, unlawful conduct, dangerous activities, unreasonable noise, gambling, unauthorized healthcare services, and other behavior that presents an unacceptable risk. Animals are generally restricted except where their presence is required under applicable accessibility or other laws. Events involving alcohol must comply with all applicable legal requirements. Organizers are responsible for lawful service, preventing access by underage individuals, and refusing service to guests who appear intoxicated. Any consequences associated with alcohol service may remain the organizer’s responsibility.

Some gatherings may require additional security depending on their size, nature, attendance level, or specific circumstances. When security personnel or related services are considered necessary, the organizer may be responsible for arranging and covering those expenses. Management may also request information about the event, expected attendance, vendors, schedules, deliveries, or other details when such information is needed to evaluate operational or security concerns.

Organizers must comply with procedures concerning event setup, deliveries, storage, equipment placement, guest capacity, access areas, and other operational matters. These requirements help prevent congestion, property damage, safety issues, and disruptions during the event. Any special arrangements should be discussed with venue personnel in advance rather than being assumed to be available automatically.

Reasonable efforts are made to accommodate accessibility needs, but organizers should communicate accommodation requests as early as possible. Advance notice gives the venue a better opportunity to prepare suitable arrangements. Organizers are responsible for providing accurate information about accessibility requirements and ensuring that their event activities comply with applicable accessibility laws and obligations.

Photography, recording, and other media activities may take place during events. Material captured by venue personnel or authorized representatives may be used for business, promotional, or marketing purposes where permitted by applicable law. Organizers may also photograph or record their own gatherings provided that they comply with privacy requirements, venue rules, and any applicable restrictions concerning guests or other individuals. Organizers are responsible for obtaining any permissions required for materials they create or share.

Participation in an event involves ordinary risks associated with attending and using a physical location. Organizers and guests remain responsible for their personal belongings, and the venue does not accept responsibility for property that is lost, stolen, or damaged while on the premises except where liability cannot legally be excluded. The organizer may also be required to protect the venue from claims, losses, expenses, damages, or legal costs arising from the event or from conduct under the organizer’s control, subject to applicable law.

To the maximum extent permitted by law, the venue’s liability is limited according to the terms of the applicable agreement and generally will not include indirect, incidental, special, or consequential losses. Events may also be affected by circumstances beyond reasonable control, including severe weather, natural disasters, government orders, transportation disruptions, public health emergencies, or other unexpected conditions. When such circumstances prevent an event from proceeding, both parties will make reasonable efforts to identify a replacement date. If another date cannot be arranged, the agreement may be terminated according to its applicable terms.

The event agreement grants temporary use of a particular space and does not establish a tenancy, leasehold, ownership interest, or continuing right to occupy the property. Booking rights cannot be transferred or assigned by the organizer without appropriate approval. The venue may assign its contractual responsibilities when reasonably necessary. The agreement is governed by the applicable laws of Pennsylvania, and disputes will be handled through the arbitration procedures required by the agreement and applicable law. Organizers and attendees must also comply with all current health, safety, accessibility, and operational requirements. Failure to follow these conditions may lead to removal from the premises, cancellation of the event, additional charges, or other remedies available under the agreement.